WFP Finance Assistant Job in Isiolo Kenya Job Title: Finance Assistant with Admin duties Post Grade: Service Contract, G-5 Equivalent Duty Station: Isiolo Deadline for application: 3rd February 2015 Purpose: The successful candidate will provide Finance and Administration support and will be the focal point for finance, administration, human resources and procurement functions. Accountabilities: Under the direct supervision of the Head of the Field Office, the incumbent will perform the following duties: Assist in ensuring WFP’s resources in the office are properly accounted for; Ensure that all invoices are supported and they relate to actual work done or services rendered; Verify vendor claims for accuracy and conformance with financial rules and regulations. Perform claim verifications against documentation to ensure that purchases/services are properly authorised and that goods have been received or services rendered; Receive and account for all miscellaneous revenues and expenses from guesthouse/accommodation facilities; Ensure timely requisition of office supplies, receipt and distribution in the respective offices; ensure goods receipt notes are raised on time. Ensure bank and sub imprest reconciliations are done regularly and submitted to Nairobi on a monthly basis; Maintain the petty cash. Ensure reconciliation is done regularly and submitted to Nairobi on a monthly basis and respond to petty cash queries; Ensure that disbursements of petty cash are made based on authorisations and supported by legitimate & sufficient documentation; Calculate staff personal entitlements such as hazard pay and DSA, expense claims, etc. Prepare TRIP documents; Assess expenditures in administration for the previous year and estimate new requirements. Assist in preparation of office budget and other reports as required. Assist with the administration of outsourced services and common premises to ensure efficiency, cost effectiveness & timeliness of operations and services; Liaise with relevant units (ICT, Admin., etc.) on the maintenance of equipment (computers, generators, etc.) In liaison with Procurement, prepare procurement projections for office & ensure that they are prioritised and delivered on time; Ensure documentation of inventory, disposal and transfer of office assets as per the standard operating procedures, report anomalies and discrepancies; Extract and input data from various sources in administrative, human resources, procurement and other WFP corporate systems; Maintain staff attendance and leave records and report to Nairobi on a timely basis; Raise PRS for requisition for local purchases; Monitor the usage of fuel and escort vehicles; Co-ordinate the maintenance of WFP vehicles, raising services requests with Nairobi or designated garages; Supervise drivers and perform any other related duties as required. Qualifications Successful completion of secondary school education (KCSE) supplemented by course(s) in finance/accounting. University Degree in the field of Accounting/Finance and professional qualification in accounting will be an added advantage. At least four years of progressively responsible work experience in general administrative work, including at least two years in the field of finance, accounting, budget, audit or other related field. Good working knowledge and experience in using computers (MS Word, Excel and other software packages). With initiative and judgement produces organised, accurate and well documented records with well analysed data & addresses unforeseen situations seeking advice and guidance from supervisor, as necessary. Ability to review a variety of data, identify and adjust data discrepancies, identify and resolve operational problems with substantial independence. Ability to obtain or give factual information of a non-routine nature involving interpretation of facts and requiring clarity of expression. Ability to perform detailed work, frequently of a confidential nature and/or handle a large volume of work, systematically, effectively and accurately. Ability to train other staff regarding relevant work responsibilities. Ability to work in a team environment and coordinate assignments to achieve common goals. Ability to deal patiently and tactfully with people of different national and cultural backgrounds. Proficiency in written and oral English and good spoken Kiswahili. Interested and candidates are requested to submit online applications only according to the following procedures: Go to: i-recruitment.wfp.org/vacancies/15-0017437 Step 1 : Create your online CV Step 2: Click on “Description” to read the position requirements and “Apply” to submit your application. Note: You must complete Step 2 in order for your application to be considered for this vacancy. If you have any queries relating to this VA please send them to: [email protected] WFP is an equal opportunity employer and does not charge a fee at any stage of the recruitment process. Only short listed applicants will be contacted.
Posted on: Tue, 27 Jan 2015 13:00:08 +0000
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