Working Title: FINANCIAL SERVICES MANAGER Broadband/Class Code: 11-3031-02 Position Number: 55000014-51194530 Annual Salary Range: $79,898.33 - $88,308.68 Announcement Type: Open Competitive City: BARTOW Facility: BARTOW CAMPUS Pay Grade/ Pay Band: BB020 Closing Date: 12/14/2014 The State Personnel System is an E-Verify employer. For more information click on our E-Verify website . STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION JOB POSTING DESCRIPTION 122 / Financial Services ANTICIPATED VACANCY / OPEN COMPETITIVE SELECTED EXEMPT SERVICE This position will be filled with overlap status POSITION NUMBER: 55000014 BROADBAND OCCUPATION: Financial Managers Completed State of Florida applications are required and should be submitted on-line through this website. If you need assistance, call 1-877-562-7287 (TTY applicants call 1-866-221-0268), and a People First customer service specialist will assist you. Current State of Florida Applications may be faxed to People First @ 1-888-403-2110. All applications must be submitted by 11:59 P.M. Eastern Time on the closing date, or unless otherwise specified in the advertisement. POSITION LOCATED IN: Bartow CONTACT PERSON: Carol Finn CONTACT PHONE NUMBER: 863-519-2697 SPECIAL REQUIREMENTS: You may be required to provide your Social Security Number to conduct required verifications. POSITION DESCRIPTION: Directs, plans, organizes, coordinates and supervises the activities of the District One Financial Services staff which includes hiring, terminating, evaluating, training and taking disciplinary actions. Reviews work of subordinate employees for accuracy, completeness and compliance with directives, policies and procedures; controls workflow and ensures compliance with established deadlines; establishes job priorities and assigns work; promotes and encourages career progression of personnel; establishes and conducts proficiency training according to job assignments; assesses current and future needs for personnel and training. Manages and directs the activities of the accounting and payroll staff. Oversees the processing of invoices for payment for goods and services acquired by a variety of procurement methods and authorized by law. Monitors the reimbursement of allowable travel expenditures in connection with official state business. Monitors the Consultant Invoice Transmittal System as it pertains to payment of invoices and approval of contract documents. Monitors processing of automated invoice transactions in the Purchasing Card Module and the MyFloridaMarketPlace system. Maintains authorizations and signatures required via the Districts Authorization Matrix system. Ensures that all employee payroll Issues are resolved in a timely manner. Provides appropriate training and guidance on payroll matters to staff and employees. Acts as the primary contact with regards to policy, rules, regulations and processes. Resolves issues and implements recommendations resulting from Quality Assurance Reviews. Manages and directs the activities of the budget staff. Oversees the preparation of the Legislative Budget Request and the allocation of the districts budget to the different cost centers. Coordinates with the district Work Program Office to ensure budget amendments and allotment transfers are properly completed. Monitors and reviews operating budget and provides appropriate financial information for management decision making. Acts as a liaison on budget related issues with Budget, Work Program, Human Resources and the Comptrollers Office. Manages and directs the activities of the property staff. Coordinates and directs the maintenance of the Florida Accounting Information Resources property subsystem, the coordination of the annual inventory and reconciliation of the Property Subsystem with the Florida Accounting Information Resource (FLAIR) General Ledger. Ascertains proper disposal of tangible personal property which is obsolete or of which the continued use is uneconomical, unsafe and inefficient or has no useful function. Establishes, reviews and implements policies and procedures related to financial services and conducts audits within the District to determine compliance to all applicable rules and procedures. Educates employees on issues of noncompliance and takes corrective action to prevent reoccurrence. Keeps District employees informed on all areas within the office and especially as changes occur to current operating procedures. Conducts training as necessary. Consults with and advises management on relevant financial matters. Develops and provides requested information and reports for district management. Informs the District on potential impacts of new issues and/or changes in policy. Serves as the District contact/coordinator with other districts, central office, Office of the State Comptroller and others on all matters dealing with finance. Monitors contract status change in the Contract Funds Management system (CFM) to ensure funds have received prior approval from Comptroller, are properly established in CFM and appropriate documentation is received to close-out contracts in CFM. Approves all district FLAIR users in the Automated Access Request Form system. Manages the payment authorizations from cost centers, reviews proper approvals and segregation of duties as required by internal accounting control procedures. Incumbent has a Purchasing Card which allows a single purchase exceeding the threshold amount of $20,000 provided in S. 287.017 for Category One. Incumbent has financial disclosure responsibility in accordance with Chapter 112.3145, Florida Statutes. KNOWLEDGE, SKILLS AND ABILITIES: KNOWLEDGE OF THE ADMINISTRATION OF PAYROLL, CONTRACTS AND INVOICES; KNOWLEDGE OF LEGISLATIVE BUDGET PROCESS; KNOWLEDGE AND UNDERSTANDING OF WORK PROGRAM ACTIVITIES AND FINANCIAL MANAGEMENT SYSTEM; SKILL IN BUDGET MANAGEMENT; SKILL IN MANAGING DIVERSE ASSIGNMENTS SIMULTANEOUSLY, TRACKING THE STATUS OF ASSIGNMENTS AND MEETING DEADLINES; ABILITY TO CREATE AND ANALYZE INDIVIDUAL AND SECTION PERFORMANCE MEASURES; ABILITY TO SUPERVISE PEOPLE EFFECTIVELY, DETERMINE WORK PRIORITIES AND ASSIGN WORK TASKS. SPECIAL NOTES: Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or the People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. The Department of Transportation hires only U.S. citizens and lawfully authorized alien workers. An Employment Eligibility Verification check will be conducted using the U.S. Citizen and Immigration Services’ electronic database (E-Verify) on each new employee. The Department of Transportation supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act. The Department of Transportation is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Posted on: Wed, 10 Dec 2014 02:43:01 +0000
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