itle: Administrative/Finance assistant Special Emergency Programme Services(TCES) DURATION: 1 Year (Possible Extension) Contract Type/LFVEL National Project Personnel Service Contract - Sf13 Dun STATION: Damazine BACKGROUND The Food Security Policy and Strategy Capacity Building Programme (FSP&SCBP) is a three year partnership between the Food and Agriculture Organization of the United Nations, the European Union and the Government of Sudan that runs until the end of 2015. The programme aims to strengthen the capacity of government line ministries in Red Sea, Kassala, Gedaref and Blue Nile states in the collection and analysis of food security information for policy decision making. This means that food security decisions can be more informed and inclusive and better implemented and monitored. DUTIES And Responsibilities Under the general supervision of the FAO Representative in Sudan, the Food Security Policy and Strategy Capacity Building Programme (Net Technical Advisor the direct supervision of the National Programme Coordinator at the State level and under the technical supervision of the Assistant FAO Represents Administration) in Khartoum, the incumbent will carry out the following duties: • Finance maintain petty cash receipts and prepare petty cash reports, prepare OPC advance liquidation reports. • Follow up in dose collaboration with project Office in Khartoum on all issues relating to administrative and financial matters. - Establish and maintain efficient databases on projects deliveries of supplies to the field by project and monitor and maintain relevant databases on various project activities including training, workshops, missions and seminars. This information should be made readily available for project report writing. - Preparation of UN security clearances, requests and all other administrative, security and travel forms and documents; • Supervise drivers and maintain the vehicle movement records and follow up on driver log sheets, fuel requests, contracts, upkeep of cars and communicate with Project Office in Khartoum on these matters; - Office and warehouse maintenance: ensure that office grounds are functioning in terms of electricity, maintenance of appliances, water supply, operationally of generator, availability of basic office stocks, filing of documents and correspondences; ensure that warehouse is in suitable condition to receive goods. Implementation of MOSS compliance. • Logistics: manage goods receipt and goods delivery by ensuring that there is adequate room to store goods, arrange for porters and transport, keep updated log book of goods received and goods delivered to implementing partners and warehouse movements of goods. • Record, update and maintain project Inventory and asset list for Expendable and Non-Expendable equipment - Maintain an information tracking system of staff movement and field missions and ensure that all necessary UN procedures contracts, security permits, certificates, etc.) are strictly adhered to. Liaise with field offices and the FAO Administration and keep the project Management informed off breaches against UN-security rules and regulations. - Perform any other related duties as required. Minimum qualifications: Applications are,, normally not considered from candidates who do not possess a/the Essential Qualifications Education: Secondary School certificate Three years of relevant experience in Administrative and Finance/Accounting - Working knowledge of Eng1h and Arabic - Ability to effectively use standard office software, such as MS Office. - Systematic, well structured and efficient approach to work assignments. - Analytical ability, accuracy and consistency. • Exercise diligence and care in dealing with records and expenditures. - The incumbent must possess a cooperative spirit, flexibility and openness to work with people of different national and cultural background. TO APPLY: Download FAO Persona] History Form from: fao.org/fileadmin/userupload/employment/docs/personalhisroryform.doc Submit your application of completed FAO Personal History Form, updated CV and copies of supporting documents in a sealed envelope clearly indicating the vacancy number to: FAO Representation Office Attention Human Resources Unit Osman Digna Street (near the Constitution Court) Khartoum, Sudan Or send Your application by email t [email protected] (Attachments are not to exceed 4 MB) application should clearly quoate the vacancy number in the subject title This vacancy is open to Sudanese national male and female candidates. Applications from qualified women candidates are encouraged MO ISA NON-SMOMNG ENVTRONMENT
Posted on: Sun, 23 Jun 2013 14:45:06 +0000
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