اتكلوا على الله سا شباب وبنات وقدموا لهذه الوظيفة سكرتير ويفضل سكرتيرة لمدير برنامج البرنامج الي انا شغال فيه ....اقراوء بتمعن جهزور سيفي ورسالة تغطية وان شاء الله خير ... بالنسبة للمعاش صدقوني محرز على قول السوريين.... Job Vacancy Executive Secretary PROJECT ABSTRACT Objective of the VOLIP Project The objective of the project is to contribute to the reduction of rural poverty in four accessible governorates in Yemen by empowering poor rural families with literacy proficiency, market oriented vocational training and entrepreneurial skills, and access to microfinance and business counseling services. Localization 1. The VOLIP will operate in four governorates only to enable the piloting of the program and draw the lessons for replication in other regions. 2. The localization of the program intervention is based on the following selection criteria of the pilot governorate: Extrapolation of the poverty maps, Extrapolation of the illiteracy maps, Availability of adequate infrastructure to facilitate implementation, Availability of partners in the governorate, Availability of experienced MFIs. Project Scope The scope of the project will involve the following 7 components: Access to non-formal basic Education, Youth vocational literacy, Training for Women Workers, Access to Microfinance, Capacity Building, Project Implementation Support, Audit Services. PURPOSE OF THE POSITION The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner. SCOPE The Executive Secretary reports to the (Program Manager) and is responsible for providing senior level secretarial and clerical services for the Program Manager and support to the Program Manager Assistant. RESPONSIBILITIES 1. Provide office support services in order to ensure efficiency and effectiveness within the Program Office Main Activities Receive, direct and relay telephone messages and fax messages Direct the general public to the appropriate staff member Maintain the general filing system and file all correspondence Assist in the planning and preparation of meetings, conferences and conference telephone calls Make preparations for Band Council and committee meetings Maintain an adequate inventory of office supplies Respond to public inquiries Provide word-processing and secretarial support Type confidential documents on a word-processing system 2. Provide support to the Program Manager and Program Manager Assistant Main Activities Assist the Program Manager as requested Provide administrative services to the Program Manager and his assistant. 3. Perform other related duties as required Main Activities Greet and assist visitors Answer phones Direct calls and respond to inquiries 4. Perform other related duties as required KNOWLEDGE, SKILLS AND ABILITIES Knowledge The applicant must have proficient knowledge in the following areas: Office administration an understanding of legislation, policies and procedures an understanding of the local work environment Skills The applicant must demonstrate the following skills: Team building Bookkeeping skills Analytical and problem solving skills Effective verbal and listening communications skills English proficiency Computer skills including the ability to operate, spreadsheet and word-processing programs professionally Stress management skills Time management skills Personal Attributes The applicant must maintain strict confidentiality in performing the duties of the Executive Secretary. The applicant must also demonstrate the following personal attributes: Be honest and trustworthy Be respectful Possess cultural awareness and sensitivity Be flexible Demonstrate sound work ethics The Executive Secretary must possess at university degree, and would normally attain the required knowledge, skills and attitudes through completion of an office procedures and/or bookkeeping course combined with related experience. Environmental Conditions The Program Office may be a busy facility. The Executive Secretary may have to manage a number of activities at the same time, and may be interrupted frequently to meet the needs and requests of visitors, clients and contractors. The Executive Secretary may find the environment to be busy, noisy, demanding and will need excellent organizational, time, and stress management skills to complete the required tasks. Mental Demands The Executive Secretary will have to manage a number of requests and situations at the same time. Stress might be caused by the need to complete tasks within tight deadlines. To Apply If you meet the above-mentioned criteria, you may apply by sending your C.V along with a cover letter to Mr. Mohammed Almoqri, Email: [email protected] no-later than September 15th, 2014. Please state the position on the subject line of your E-mail. Females are highly encouraged to apply for this position. Please DONT apply if you dont meet the above-mentioned requirements.
Posted on: Wed, 27 Aug 2014 09:44:47 +0000
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