DRAFT PLAN FOR ADMINISTRATIVE DEPARTMENT FOR HI-TECH SURVEY METHOD USING HRSI SUPPORTED BY DGPS & ETS. PRESENT SYSTEM LAND RECORDS SETTLEMENT IN ODISHA Land revenue is a rent fixed on land on the basis of its productivity and income. Land ‘settlement’ in Indian revenue parlance refers to the assessment of the land revenue demand from each parcel (plot) of land. It is preceded by: 1. Cadastral survey: a comprehensive survey of plot boundaries conducted upon both the initial formation of the plot (e.g. through partitioning) and any subsequent boundary changes; and 2. Preparation of Records-of-Rights (ROR): the ROR makes clear all interests in the land. The ROR does not alter existing rights or create new ones, but merely ascertains existing rights in a particular land parcel, and by whom they are exercised. The survey and the ROR are together used to assess the land revenue. Prior to Independence in 1947, different principles of rent settlement were followed in different parts of Odisha. The Survey and Settlement Act, 1958 (followed by the Survey and Settlement Rules, 1962) introduced uniform procedures for survey, preparation of RORs and settlement of rent. The term ‘settlement’ will be used here to refer collectively to these three processes. Settlement is initiated by government in order to update the RORs before determining the land revenue demand. It usually takes place once every 20-25 years although in some places the frequency has been much lower. The settlement operation is organised through field camps at which officers from the settlement section camp are physically based for much of the duration of the survey and settlement operation. Each camp covers a number of villages within the jurisdiction of a particular police station. The notification for a camp is issued by the beat of drum and by posting a copy to the gram Panchayat and the RI. A minimum notice of 2-3 months is given prior to setting up the camp at a prominent place in the village, like gram panchayat building. The survey and settlement operation consists of three main stages: cadastral survey, preparation or updating of land records, and assessment of revenue demand. Each of these is considered in turn. Cadastral Survey An essential preliminary step to settlement of land revenue is the preparation of a cadastral map of the village. * First, trijunctions of survey fields are demarcated with stones and used for theodolite traverses. The owners are notified and ordered to demonstrate their claims on the land to the amin by indicating where boundaries have changed through mutation. In the event of a boundary dispute (e.g. by encroachment), the disputed portion of the plot is shown as representing a new, discrete plot, and remains legally registered in name of the original owner. * Fields are then measured by means of chaining and orthogonal offsetting. A separate sketch is made for each survey field. Plot boundaries within the survey field are also surveyed * After the map has been completed.Technically, the settlement camp is known as the Attestation, Draft Publication and Objection Hearing (ADP & OH) camp. * To do otherwise would favor the encroacher and therefore give rise to considerable litigation. In practice such instances of encroachment do not come to the attention of the revenue authorities since they are referred to the civil court, which is prohibitively expensive for most people. In this process, weaker and disadvantaged land holders often lose effective control over land which remains legally registered as theirs. * Broadly, two types of survey methods are used: the ‘plane table survey’ conducted by the Settlement Office for plane surfaces/ level ground, and the ‘traverse survey’ conducted by the Survey and Map Publication Office for hilly areas, survey fields are numbered and the individual plots given sub-numbers. In the past, alleged changes in plot boundaries were physically marked on the ground, but this practice gave rise to so much litigation that plot areas and boundaries are now simply compared with those shown on the previous map. This is also possible because most areas have been surveyed at least once and so previous maps exist. Amins are responsible for plot-to-plot mapping. They follow ‘The Technical Rules of the Settlement Department of Bihar and Orissa’, 1927. The rules specify the instruments to be used and procedures to be followed in the field. Survey instruments and procedures have changed little over the last 70 years, and are in fact based on those developed by Todormal (Emperor Akbar’s Finance Minister during the mid-16th century) . Preparation of the RORs After the village survey, the actual boundary of each individual plot is determined ( kistwar), and plot-wise information provided in the prescribed format (khanapuri). The preliminary ROR (yaddast) is verified and validated in consultation with the landowner(s) ( bhujarat and attestation). Draft khatiyans (the individual RORs) are then prepared and objections are invited (within a maximum of 60 working days) from concerned people for necessary amendments to the records (draft publication and objection hearing). In case of objections, the amin makes enquiries. On receipt of the amin’s report, the Assistant Settlement Officer fixes a suitable hearing date. The records are amended after the objections have been settled. Box 6 provides a brief description of the nature of objections at a typical settlement camp. * Settlement of rent The amended records are brought to the Settlement Office for rent assessment according to the government’s rent policy (rent fixation). This is followed by the preparation of the final ROR for the village, including relevant details from each landholder’s final khatiyan. Four copies of the khatiyan are produced for distribution to the landholder(s), tehsil office (to regularly update any changes and record through subsequent mutations following land transfers), Collector’s office, and the Revenue Inspector ( final publication and patta distribution). After the final publication of the RORs, the field maps are prepared at the Settlement Office to indicate the exact shape of individual plots within the village. rivers and forests. Survey and Map Publication Office is a constituent part of the Directorate of Land Records and Surveys. Nature of objections at a settlement camp In settlement Camps, more than 70 percent of objections arises, which relates to non-recording of mutations for transfer deeds (sales and partition). About 20 percent arose out of errors during demarcation. Inheritance (3 percent), change of land title (3 percent) and land classification (1 percent) made up the rest of the objections. About 15 percent of objections relating to inheritance were brought by married women who had been denied a share in their deceased father’s property by their brothers. Nearly one-third of the total numbers of objections were disallowed. This is a special category which relates to encroachment on government land. The encroaching parties have no patta (documentary evidence of land rights, i.e. sale deed or title) and the objection is thrown out. An Encroachment Register is prepared by the settlement staff which records encroachment on cultivable or non-cultivable government land (gochara land, Masani grounds, etc.). The disallowed category also includes cases in which, after filing the initial objection, the concerned party fails to pursue their claim. Such cases arise most often over jointly-held property where the opposing claimants are brothers who later resolve the dispute by agreement. However, once an objection is filed, it cannot be withdrawn. It has to be investigated by the amin by interviewing witnesses near the plot. Women are rarely interviewed as witnesses. Revisional surveys may be thought of as a stock-taking exercise. In a single operation spanning over 5-7 years, the area is re-surveyed, all land records updated, and land revenue reassessed for a number of villages within the circle of a police station. Settlement department officials perceive their role as providing a ‘door-step service free of charge’ to the villagers as the latter are spared the effort of going to the sub-registrar’s office, paying stamp duty and all other, unofficial transaction costs required to register the sale deed, and can have their rights recorded immediately in ROR on presentation of the sale deed without having to apply for mutation. That is, settlement combines the registration of deeds with the issuing of land title(mutation) many land purchasers prefer to wait for the settlement operation to register the transaction. At the same time, the settlement operation: Disadvantages It is inefficient and slow - takes 5-7 years to complete settlement in 15-20 villages, and may not be revised for a further 30 years. In Digpandhi, Ganjam district, one recently completed settlement operation was conducted some 50 years after the previous settlement operation; It provides an opportunity for rent-seeking - by government officials who perceive themselves as providing a service which commands a price; It is prone to manipulation by powerful interests - it is common for people to encroach on private (or common) land during settlement camps in order to have a larger area recorded in their names; or to attempt to influence settlement officers to show a larger area on the village map. Settlement operations often result in increasing landlessness for the poor since it is easy for the more powerful to buy off settlement officers in their favour, leading to dispossession of poorer and weaker groups; and It is likely to become irrelevant with computerisation – settlement operations will become unnecessary if the mutation system is improved to as to permit regular and more rapid updating of land records. Conclusion Land settlement is a carry-over from the British period when its main purpose was revenue assessment at what were then lucrative levels for the colonial administration. Under zamindari tenure, in which single proprietors possessed large estates, the State revenue was assessed on the ascertained or assumed rental value. The revenue, though fixed with reference to acreage rates on the land actually cultivated, was assessed on, and payable by, the estate as a whole. The assessment remained unchanged for the period of the settlement. The proprietor could bring as much of the wasteland under cultivation as desired, and it was only on re-assessment at the end of the term of the settlement that the state could obtain any increase of revenue on account of the extensions of cultivation during the settlement period. The regular practice of revenue assessment, updating and maintenance of land records were absent in the zamindari tracts since the tenants and sub-tenants were ‘tenants-at-will’ and as such had no heritable or transferable rights in land. By contrast, land revenue administration systems in khasmahal and ryotwari tracts were in much better shape. Periodic settlement operations were the most cost-effective way of settling a large area in a short time. There was little need for sporadic settlements because land was rarely transferred or partitioned. Moreover, settlement made sense when new lands were being brought under cultivation, i.e. without any transfer of ownership. The survey and settlement process may have outlived its utility is the same work can be done more efficiently by a smoothly functioning registration and mutation process. The system of deeds registration is examined in the next section. Introduction of Survey & Resurvey work under NLRMP Project Accurate and updated land records are one of the prerequisite for social and economic infrastructures, required for rapid economic development. The importance of Land information cannot be ignored. Land records provide the basis for: 1. Recognition of owner’s title, boundaries and usage 2. Collection of all land and property based levies, like Property Tax, Vacant Land Tax, Water Tax, etc. 3. Planning for Govt. developmental and welfare activities 4. Providing a database for various government & non-government users Looking at importance of land and need to manage it efficiently, the Government of India has decided to implement the Centrally-Sponsored scheme in the shape of the National Land Records Modernization Programme (NLRMP). Programme aims to modernize management of land records, minimize scope of land/property disputes, enhance transparency in the land records maintenance system, and facilitate moving eventually towards guaranteed conclusive titles to immovable properties in the country. The major components of the programme are computerization of all land records including mutations, digitization of maps and integration of textual and spatial data, survey/re-survey and updation of all survey and settlement records including creation of original cadastral records wherever necessary, computerization of registration and its integration with the land records maintenance system, development of core Geospatial Information System (GIS) and capacity building. In this project under SRA&ULR Odisha Govt have successfully completed the digitization work of 8 districts through OCAC & 22 districts by Deputy Director Survey & Map Publication, Odisha, Cuttack. It has been decided to formulate the resurvey work through DDS & MP & 9 districts of Odisha, taken as pilot project. Govt of Odisha have also decided to taken up the Survey work through DGPS/ETS in the Notified Villages under the jurisdiction of Settlement Officer, Cuttack- Berhampur and Dy. Director, Consolidation, Range-I, Cuttack/Jajpur & so as to complete the Patta distribution in Pure Ground truthing Method. Progress of work A commitee has been constituted under the Chairmanship of Director Land Records & Survey with Joint Director Survey & Map Publication, Odisha, Cuttack for implementation of the survey/resurvey and updating of survey & settlement records for the districts of GANJAM, Khurda, Cuttack & Keonjhar through DGPS & ETS (HRSI) Method and in the District of Bolangir, Sundargarh, Sambalpur, Subarnapur and Deogarh through DGPS & ETS (Aerial Survey Method ). The total programme for floating of RFP & Supervisory work are conducted from the Office of the Joint Director Survey & Map Publication, Bada Jobra, Cuttack. In additions to that the DLR&S have also taken up the Survey & Settlement work of left out villages under the the jurisdiction of Settlement Officer, Cuttack- Berhampur and Dy. Director, Consolidation, Range-I, Cuttack/Jajpur & so as to complete the Patta distribution in Pure Ground truthing Method. Work Methodology 1. HRSI Methodology for resurvey work Keeping in view the accuracy standards required for cadastral survey, use of HRSI survey method is suggested for the districts of GANJAM, Khurda, Cuttack & Keonjhar. Use of HRSI and ETS & GPS is recommended for resurvey of large open areas where bunds are prominent and good quality, reasonably up to date, cadastral maps are available. Further, the HRSI may be overlaid over the existing cadastral maps and resurvey may be carried out using ETS/GPS for the areas. 2. Aerial Photography for resurvey work For the districts of Bolangir, Sundargarh, Sambalpur, Subarnapur and Deogarh hybrid methodology using aerial photographs and ETS & GPS is suggested for survey/resurvey as good quality cadastral maps are available. This technology is also appropriate for hilly areas where terrain corrected aerial photographs can be generated. 3. Pure Ground truthing for surveywork Now it has been decided in the Meeting held on the 11.04.2013 at 10.30 A:M in the Chairmanship of The Principal Secy in R & D M Deptt to complete the Hi-tech Survey through DGPS/ETS in the Notified Villages under the jurisdiction of Settlement Officer, Cuttack- Berhampur and Dy. Director, Consolidation, Range-I, Cuttack/Jajpur & so as to complete the Patta distribution by the end of June 2013 following pure ground truthing method. Always the Survey work for preparation of ROR & updating the Settlement records suggested with pure ground truthing method under the full control of the Tahasildar of the concerned area following all the rules & regulations laid down in the OSSS Rules, 2012. Establishment of GCP (Ground Control Points) Before commencement of survey using Modern Technology,high resolution satellite imagery supported by ground truthing using DGPS & ETS/ Aerial photo graphy supported by ground truthing using DGPS & ETS/ Pure ground truthing using DGPS & ETS it is essential to build up control points. Vendor shall establish GCPs under this project excepting the HRSI Districts as the GCPs already been established by ORSAC & the sketch of the points handed over to the Vendor. For the other Districts ORSAC has supplied the following specification for establishment of GCP. The entire manumentation work will be done under supervision of the ORSAC team. By written request of the Vendor to DLR&S for manumentation work, the ORSAC team will provided & subsequently the local Tahasildar will be intimated to point out the place for manumentation. The GCPs will be Primary Control Points (PCP) at a grid of 16 km x 16 km, Secondary Control Points (SCP) at a grid of 4 km x 4 km and Tertiary Control Points (TCP) at a grid of 1 km x 1 km. PCPs shall be established by way of transfer either from nearby Survey of India (SOI) GCP or ORSAC PCP. The monumentation of GCPs as per specifications mentioned below shall be completed before flying aerial flight to collect stereo photographs so as to pick up PCPs & SCPs in the photographs. This will facilitate to provide DGPS co-ordinates at these marks on the photographs during photogrammetric block preparation. The procedure for establishment of PCP, SCP and TCP are given below. 1. Primary Control Point (PCP) Horizontal The vendor shall first submit a network plan for establishment of primary control points. Observation in static mode at four primary control points (as per approval of ORSAC) shall be made with reference to 2 SOI primary control points and duration of observation shall be decided by ORSAC depending upon the aerial distance of the SOI primary control points. Once these 4 primary control points are established, other PCPS and SCPs will be established by way of extension through triangulation method ensuring that survey in any segment of area begins and ends with any of the aforesaid four PCPs and duration of observation being 8 hours for PCPs and four hours for SCPs. The vendor has to take the prior approval of its network plan for PCPs, SCPs and TCPs from ORSAC before executing the job. Vertical The precision Bench Marks of the SOI should be used as primary vertical control. Best places for affixation: The PCPs & SCPs shall be invariably located in the premises of government institutions like schools, revenue offices, primary health centres, veterinary hospitals, etc. The selected site should be open and clear to sky with a cut off angle of 15º. High-tension power lines, transformers, electric sub-stations, microwave towers, high-frequency dish antennas, radars, jammers, etc., which interfere with GPS signals, should be strictly avoided. Densification: 16 km x 16 km average Instrument to be used: Dual-frequency DGPS receivers of standard brand/company Accuracy levels required: 1 cm as determined by the residuals of the network adjustment with 95% confidence interval. GPS network design: Primary control points should be observed with a geometrically sound network plan, connected to primary control points of the SOI. Schedule of observations: Observations should be scheduled with proper mission planning, considering the optimum availability and geometric dilution of precision (GDOP) of satellites (i.e., geometric strength of satellite configuration on GPS accuracy). Minimum observation time should be 8 hours. Secondary Control Points Horizontal The secondary control points are to be established with same triangulation method with the occupation of two PCPs for a period of 4 hours in static mode of observation. The grid size for the SCPs is 4 x 4 KM. Again the plan for SCP is to be produced before DLR&S (S&MP,WING) in the form of map before executing the work. Vertical All the secondary control points should be connected by spirit-leveled heights. The leveling lines for such connections should terminate at precision control points of the SoI and all errors adjusted within them. Permissible error for leveling line: 0.025 ♪k (in metres), where k is the length of leveling line in km. Best places for affixation: As described under PCP. Densification: 4 km x 4 km average Instrument to be used: Dual-frequency GPS receivers of standard brand/company. Accuracy levels required: 1 cm as determined by the residuals of the network adjustment with 95% confidence interval. GPS network design: Secondary control points should be observed with a geometrically sound network plan, connected to primary control points of the SOI. Schedule of observations: Observations should be scheduled with proper mission planning, considering the optimum availability and geometric dilution of precision (GDOP) of satellites (i.e., geometric strength of satellite configuration on GPS accuracy). Minimum observation time should be 4hours. 2. Tertiary Control Points (TCP) Distribution: The tertiary control points are to be established by following triangulation principle as in the case of primary and secondary control points. Either two SCPs/PCPs are to be occupied simultaneously for a period of ½ hour in static mode for observation of the co-ordinates of the tertiary points. The grid size for the tertiary control point network is 1kmx1km. GCP selection criteria: The selection of location for a control point on the photograph will depend on the identification of the image point and the measurement characteristics of the image point. But, at the same time, they should also meet the horizon parameters (15º cut-off angle). Thus, the criteria for selection of such points should be: a) GCP should be precisely identifiable on aerial imagery as well as on the ground. b) GCP should be a sharp point on image and ground. c) The selected GCP shall be open and clear to the sky, without any obstruction to the sky. Post-pointing: All tertiary control points shall be post-pointed on imagery (i.e., the points should be identified on the image), preferably in softcopy. If post-pointing on hardcopy is to be done, the control point should be post-pointed at full resolution. In addition, a sketch magnifying the vicinity of control points and their detailed description should be prepared on the ground, to aid the photogrammetric operator. 3.Accuracy levels required: 1 cm 4. Location of Ground Control Points: PCPs & SCPs are to be located in government premises such as revenue offices, block offices, forest offices, GP offices, schools, colleges and similar protected premises. TCPs are to be located on village tri-junction points 5. Monumentation Ground Control Points: Pre-cast RCC pillars (15cmx15cmx75cm) engraved with pillar codes shall be fixed at every GCP with 60 cm in ground and 15 cm above ground. Each GCP shall be supported with a brick mortar of 45 cm x 45 cm dimension platform, with 15 cm in the ground and 15 cm above ground. The quality of construction shall not be compromised. The pre-cast RCC pillar shall be fixed exactly in the centre of the platform. The platform shall be cement plastered. The middle portion of the platform, both horizontal and across, shall be painted with white colour in 15 cm strip and remaining portion of the platform shall be black painted as shown in the picture below. Both (black and white) paint shall be selected in such a way that the mark of the paint should sustain for a period of six months to have an impact on the aerial photograph while conducting aerial survey. 45 cm 2 1 2 1 1 1 2 1 2 45 cm 15cm Quadrants marked as ‘1’ are to be white painted while quadrants marked as ‘2’ to be black painted. Each quadrant is of dimension 15cmx15cm. Construction of RCC pillars: RCC Pillars of size 75 cm x 15 cm x 15 cm shall be constructed using 4 pieces of 8 mm steel rod bound by 6 mm binding rod engraved with an alphabet on the top and a unique code. Top of the pillar will be painted in white colour and Engraved alphabet and digits in black colour. The RCC pillars shall be sufficiently cured before use. Fixation of RCC Pillars: After the GCP location is finalized, a pit of dimension of 45cm X 45cm X 70cm” shall be dug. 10cm thick cement concrete base will be laid at the bottom of the pit. The pre-cast pillar will be set up in the pit in vertical position. Thereafter the base of the pillar will be strengthened with cement concrete up to 15cm thickness. The rest of the pit will be filled up with dug out soil. The perpendicular positioning of the pillar will be verified with the help of spirit level placed on the top of the pillar. 6. DGPS Observation Salient Points • Ground control points should be well-identifiable on photograph as well as ground. • Sharp intersections/ corners of features should be selected for planimetric control. (e.g. sharp corner of road/track/field bund junctions should be selected instead of centre of road intersection.) • Well identifiable points on flat surface and preferably at ground level should be selected as Vertical Control. (Features above ground level where small errors in GCP measurements can lead to substantial errors in height, such as parapet walls, boundary walls, bund junctions, distance stones etc should not be used as height points.) • The points which are to act as PH (planimetric as well as height) control should be so selected that they are suitable for planimetric as well as height. If unavoidable, separate Plan and Height control may be provided at nearby locations. • GDOPs should not exceed five in any case. Normally this condition is achieved when 5(five) or more satellites above 20° (in some cases above 15°) of altitude are available. GPS observation schedule should be prepared by proper Mission Planning accordingly. • Clear visibility of sky above 20° (in some cases above 15°) of altitude all around the site. • No planimetric point should be selected near high tension power lines. • Multi-path to be avoided. Multipath is the effect of unwanted reflected satellite signals that are received by the antenna. This problem is most severe when the antenna is placed near a chain link fence or another metal structure or a nearby parked vehicle. • GPS observations by radial/offset methods shall not be allowed (except in exceptional cases it may be permitted by the ORSAC technical team). Observations shall be made by approved network Plan. Use of well-conditioned figures in the network plan is essential. The network should contain figures of braced quadrilaterals or simple triangles. If more than 4 GPS receivers are used for observations in nearby locations simultaneously, it is important to use only the vectors as per the approved network plan during computation. • The vendor shall create a sketch relating to the identification of the GCP on the photo/image with a proper format which is to be approved by DLR&S and the same is to be submitted by the vendor to ORSAC for official record. 7.Numbering Scheme Every control point should have a unique station ID number closely related to the photo-numbering scheme. The scheme of ID numbering should be got approved from the DLR&S (S&MP,WING). 8. Calibration of Instruments Vendor shall use dual frequency DGPSs only for the establishment of GCPs under this project. Vendor shall submit the dual frequency DGPSs (Base & Rover) and ETSs to be used under this project for calibration test at ORSAC as per ORSAC guide line. The instruments not conforming to accuracy & consistency ranges are to be rejected for use under this project. 9. Post Processing of DGPS observation Vendor shall post-process the DGPS observation at ORSAC laboratory only. Vendor has to submit final values after network adjustment as per ORSAC guide line. 10. Locational Description & Sketch of GCP: Vendor shall provide for each GCP its locational description in textual format and photographs in such format as may be decided by ORSAC. This should be sufficient to correctly access the GCP later on by some other person to identify the GCP on the field. The process for establishment of GCP may omitted as the ORSAC has done the Manu mentation work & handed over the GCP point maps to M/S Tricad. Action plan for HRSI Districts (Work of Tahasildar) 1. The Villages of the districts of Ganjam, Khurda, Cuttack & Keonjhar are notified vide Notification No__________/Dated____________ U/S 3(1) of the OSS&S act 2012. 2. One publicity cell will be formulated at the district level where the survey & resurvey work will be going on, to generate awareness among the land owners of the area notified for survey, emphasizing the need for them to be present at the time of visit of the survey team, and to show the boundaries of their land parcels and participate in the survey and settlement process. The establishment of the publicity cell shall be the responsibility of the Collector of the District. Technical Rule4.1.1(b) 3. Copies of the Notification under sub rule(I) shall forwarded to different Govt Organisations to enable them to put their claims & objections if any, with respect to the Special Survey & settlement operations. So that the ROR are correctly prepared as per U/R 4(2) of the OSS&S Rule 2012. 4. The Tahasildar concern shall publish a proclamation U/S 3(2) of the OSS&S act,in Form No I (Self declaration) immediately after the publication of intention under sub rule (1) of rule 4 addressed to the land owners having interest in lands of the area under special survey & settlement directing them to demarcate their lands for the purpose of pointing out boundary marks of the parcels of land. 5. The Tasildar will receive the self declaration in Form NO II in duplicate & return one copy after initialling & putting date & serial No. The process should be done within 30 days from the date of publication of Notification under section 5(4) of OSSS&S act 2012. 6. The Tahasildar will verify the Records as per the available ROR within 15 working days from the day of receiving declaration & prepare the data with no objection in Form no- 3(Verification Certificate) & the disputed land data in Form No-4 giving brief reason on the register.Rule 6(6) & 6(7) OSS&S Rule 2012. Geo-referencing of Sabik Digital Cadastral Map and delineation of Village boundary on the ortho-image will be done by the Vendor using the following techniques at ORSAC (Work of Vendor) 1. Cadastral vector files in .dwg format and corresponding image files in .cal format for the villages are to be made available by Deputy Director, Survey and Map Publication. Technical Rule 4.3.6(a) 2. The Ortho Image of the concerned Districts are supplied to the concerned vendors for georeferencing. 3. The vector cadastral maps of a village shall be mosaiced and geo-referenced with the ortho-image by matching features such as Roads, Drainage, Water-bodies, etc. Technical Rule 4.3.6(b) 4. After Geo-referencing of vector village map (Sabik), the survey team will merge all the land parcels to generate boundary polygon of the Village and compute the Village area. Technical Rule 4.3.6(c) 5. Delineation of HAL Village Boundary on Ortho-Image : 6. After completion of Geo-referencing, the Survey Team will delineate the Village Boundary on the ortho-image; adjust, if required, the boundary vector at Edge Plots to ensure that it runs on the physical demarcation features and finalize the. Village Boundary on the image. The area computed from the newly generated Village Boundary should be confirmed by the competent authority. Technical Rule 4.3.6(d) 7. Digitization of land parcels & map features should be carried out from the ortho-image on Mirror Principle. Technical Rule 4.3.6(e) 8. A comparative statement of Image-derived Parcel area with RoR area, Parcel-wise, will be made in Form No. 6(T). & submitted with the Tahasildar for validation of image derived Parcel Vector. Technical Rule 4.3.6(f) Validation of image derived Parcel Vector: By the Tahasildar. 1. The Vendor will submit the digitized mosaicing map after geo referencing to the concerned Tahasildar for validation along with the detail data in form No 6(T) Rule 7(3) of the OSSS Rule 2012. 2. The map submitted to the Tahasildar for its verification, 5% plots shall be randomly selected. Their dimensions shall be field measured and compared with corresponding image derived dimensions. In case of measurement variation beyond 20cm, fresh look at the digitization of all the parcel is to be made, after which fresh 5 % plot will be taken for validation in the above manner. Technical Rule 4.3.6(g) 3. The verification of the map shall be carried out by comparing it with the map of last survey as well as the spot verification of the areas and boundaries of the existing plots. Under Rule 7(4) of the OSSS Rule 2012. 4. The verification of the map of the Revenue village shall be completed within a period not exceeding thirty working days from the date of receipt of the map from the Vendor. Under Rule 7(5) of the OSSS Rule 2012. 5. The map so prepared, after necessary correction shall remain displayed on the notice boards of the Gram Panchayat of the concerned Revenue Village as well as in the Tahasil office for the general Public. Under Rule 7(6) of the OSS&S Rule 2012. Preparatory work for Ground truthing and Obscure area Survey by the Vendor 1. The Survey Team shall prepare detail tahasil wise ground truthing /obscure area survey and habitation area survey schedule in From No 1(T) with approval of the Collector for publication at the District, Tahasil, and Village level. Technical Rule 4.3.7 (a) 2. Village wise ground truthing / obscure area/ habitation area survey schedule shall be notified , showing day wise detail programme in form no 2(T) in the concerned Tahasil/ Village at least 10 days before commencement of field survey. Technical Rule 4.3.7 (b) 3. Village shall be taken as the unit for survey. Constitution of team of persons under rule 8 (1)of OSS&S Rule 2012. 1. A team of person shall comprised an officer or employee of the tahasil office concerned or any other designated officer/ employee as appointed by the Sub-collector along with at least one Surveyor & one asst surveyor from Vendor side.Under rule 8(1)of OSS&S Rule 2012 & Technical Rule 4.3.8(b) 2. The team of persons shall be headed by an officer of the rank of Revenue Supervisor or equivalent grade & work under the control of the Tahasildar of the concerned area. under rule 8 (1)of OSS&S Rule 2012 Preparation of Preliminary Record of Right. 1. Before the initiation of preparation of preliminary record of rights of the revenue village, an abstract of last record of rights and a plot resister shall be prepaired village wise in triplicate in form no 5 and form no 6 2. The current land use, irrigation status and other land attribute data shall be collected by the Khanapuri Party of the Concerned S.O/Tahasildar and supplied to the survey team for integration as per Records. 3. The Verification certificate in respect of self declaration of land owners, shall be re-verified with the form no -4 Under rule 9(2)of OSS&S Rule 2012 4. The above forms made available with the Survey team. Technical Rule 4.2.8(a)& (b) 5. The tahasildars will co-oparete them to enter to each village, and to publish the schedule of work in village levels. The program should be given wide publicity. The detailed schedule would be prepared by the survey agency approved by the Department concerned for the resurvey work. Organising Pallisabha. 1. One Palli Sabha will be organised under the chairmanship of Concerned Tahasildar. All efforts are made to maximise the presence at the Pallisabha. The Tahasildar, representative / Local Officers of the land owning departments such as forest, water resources, etc shall be invited to the meeting along with the local Sarapanch. The entire action plan (including the day-wise survey schedule) should be discussed with that meeting before commencing the survey work to facilitate further cooperation for the survey exercise. Technical Rule 4.3.8(d) 2. The representative of the Vendor will show the detail plan of survey as well as the DGPS & ETS in the pallisabha for awareness of the Project. 3. The Tahasildar shall maintain the record of the meetings held in different villages/ cluster villages of their areas. Field Survey 1. The Collector will notify to stop the Mutation work till completion of Survey work. 2. Before starting the survey work, a well equipped Survey centre shall be established for the cluster of village & the survey centre must have electricity, drinking water & sanitation facility. 3. Each survey team shall be provided with all necessary Equipment & Supplies. These shall be stored in an organized and easily accessible manner. 4. The Survey team constituted under the supervision of Tahasildar shall physically verify the disputed plots with available map in each village & shall make a note of all the changes taking in to account up to date ground realities, changes, transfers,sub-divisions, partitions, hereditary devolution, exchanges & the like, in matters of determining right, title and ownership of the land holding, if any. If the area differs from the area and boundaries showen in the map, the team person shall ink it up in red in the map. Under Sec 9 of the OSSS&S act 2012. 5. Obscured areas and Gharabari plots are to be surveyed on Ground using ETS/DGPS based on local available GCPs after demarcation by concerned R.I/ Amin in presence of land owner/enjoyer. Technical Rule 4.3.9 6. The concerned R.I will identify the plots occurring at the village boundary. In case of ambiguity the concerned R.I will take conformation from the Village elders & concerned land owners. 7. Vector generated from Ortho image & DGPS/ETS survey are to be integrated to prepair draft village maps. 8. If any plot is found sub-divided in to two or more parts then a separate “Bata Number) for each such part be given & those lines shall be shown in broken lines. Under Sec 9 (4)of the OSSS&S act 2012. 9. After the verification, the team of persons shall prepair land owner wise preliminary ROR in form No-7 in light of available land records, verification certificate of self declaration as well as field verification. Under Rule 9(6) of the OSSS&S rule 2012. 10. Those plots corrected during the physically survey, it will be verified by the local amin cent percent plots of the revenue village and R.I, R.S, Tahasildar, & Sub-Collector shall randomly verify 25%,10%, 2%, and 1% of the plots respectively. 11. The entire verified Survey Records & preliminary records available in form no-5 & 6 will entered in form no -7,& the vendor will prepare it after calculating it in GIS form No 4(T) after proper receipt of Form no-7. 12. The newly created village boundary generated after survey should be authenticated by compitant authority. Technical Rule 4.3.10(e) 13. GIS layers are to be provided as per technical specifications enumerated at Annexure -3 of Technical Manual. Distribution of LPM 14. The LPM shall be distributed according to form no-(4(T) to all the land owners/enjoyers etc. 15. The LPM & preliminary ROR prepared (in Form No 7) for the land treated as community property (Gochara, Masani etc) resources will be displayed in a convenient place as the Tahasildar determine. Under Rule 9(7) of the OSSS&S rule 2012. Filing of objection from the land owners Any dispute on Survey Records shall be filed by the Land Owner/ any Person/ Government Officials having interest in the same Land to Camp Officer/ Tahasildar within fifteen days from the date of receipt of the LPM in Form No.8 as per Rules 9(8) of O.S.S & S Rules, 2012 in duplicate. Land parcel dispute Settlement by the Tahasildar 1. On receipt of objection from the Land Owner/ any other person having interest, the Adjudicator/ Tahasildar shall give an acknowledgement with dated signature to the objector in Form No.9 as per Rules 9(8) of O.S.S & S Rules, 2012 after completion of fifteen days and the Vendor will maintain a Register in Form No.05 (T) for the purpose by the Survey team. 2. After disposal of the objection cases, the map and record of the concerned plot shall be corrected by the Tahasildar. 3. The Tahasildar concerned shall be assisted by an Amin one Surveyor with ETS/DGPS and support staff will dispose up the objection cases. 4. The cases should be disposed up within 30 days from the date of objection in form no- 8 5. After Hal map & record are finally approved, the parcels will be assigned fresh unique numbers in a sequential manner beginning from the north-west corner of the village. 6. After compliance of the orders of the Tahasildar releting to one village, the survey team shall furnish complete village map with integration of textual data, plot schedule with area and corresponding sabik reference in form no-6(T)to the tahasildar. 7. Claims and objections against each entry of preliminary ROR out of Form-7 received in form no 8 & acknowledged in form No-9.Tahasil office shall be maintain separate resister in form No-10. 8. The Tahasildar shall issue separate Notice to the Parties concerned for the disposal of claims and objections in form no-11. Clearly mentioning therein the place, date & time of hearing besides a brief account of the claim and objection. Rules 10(2) of O.S.S & S Rules, 2012 9. The parties concerned shall be provided an opportunity of being heard and adduce evidence, if any. 10. Claims and objections shall be disposed of in a summery manner by the Tahasildar by passing a reasoned order, within a maximum period of thirty working days of filing of claims & objections as per form no-10. Rules 10(3) of O.S.S & S Rules, 2012 11. If any party does not appear even after proper service of the notice, claims & objections may be disposed of ex party on the basis of revenue records & field verification. Rules 10(4) of O.S.S & S Rules, 2012 12. The assessment and incorporation of rate of rent shall be governed under the provisions of Chapter-IV of Odisha Survey and Settlement Act, 1958 read with Rule-21 of Odisha Survey and Settlement Rules, 1962. 13. The procedures for preparation of preliminary Record of Rights, publication of Draft Record of Rights, the Recess work and the Final Publication of Record of Rights shall be followed as provided in Chapter V, Chapter VI, Chapter VII and Chapter VIII respectively of the O.S.S & S Rules, 2012. (Different forms for disposing up Rate & Rent cases,& other cases are attached in the O.S.S & S Rules, 2012) Publication of Draft ROR(Rule 11 of OSS&S Rule 2012) 1. The Draft record of rights shall be prepared in Form No 12 stating the orders passed with respect to the claims and objections received during the preparation of preliminary ROR against the entries of preliminary ROR as well as Map. 2. The draft ROR including the Map shall be attested by the Tahasildar 3. The Draft ROR including map prepared and attested respectively under sub rule (1) and (2) of rule 11 shall be published for a period of 30 days in the following manner. a. By displaying it on the notice board of the Tahasil office concerned. b. By displaying it at a conspicuous public place in the revenue village concerned. c. By displaying it on the notice board of the Gram Panchayat of the revenue village concerned. 4. The Draft ROR including the Map published under sub-rule(1) of rule 13 shall remain available in the Tahasil office for perusal of public free of cost. 5. The not final copy of the Map shall be made available to the desirous land owners and persons having intrest in the land on payment of such fee as may be fixed by Director Land Records & Survey. Filing of claims and objections against the entries in the draft ROR. 1. After publication of Draft ROR in form No-12, the Tahasildar shall issue a public notice in form no 13 inviting claims and objections, if any, with respect to entries of draft ROR including the configuration of plots shown in the concerned map. 2. The Public Notice shall be displayed at the conspicuous public place of the Revenue village concerned, on the notice board of the Gram Panchayat office concerned and the notice board of the Tahasil office concerned. 3. The public notice shall clearly mention that claims and objections, if any, against the entries of draft ROR including the map may file within 30 days, from the date of publication of Draft ROR in form No-12, free of cost. 4. Claims & objections against the entries in draft ROR, including the map, may be filed in the Tahasil office concerned by the land owner or any person having intrest in the land including representatives of the land owing State/Central Govt departments & public body in form 14. Accordingly the Tahasildar shall record the objection in Form No-15 & subsequently acknowledged in form no- 16. 5. A separate case record for each such claim and objection shall be opened in order of the receipt of the claim/ objection in form No-12. 6. The Tahasildar shall issue separate notices to the parties concerned in form No-17 along with brief account of claim and objection mentioning there in the place, date, and time of hearing. 7. On the date fixed the claims and objections shall be heard and evidences, if any, shall be recorded. If necessary , the Tahasildar by informing the parties concerned may fix a date for inspection of the plot or plots either by himself or by any other officer or employee authorised by him in this behalf, to ascertain the physically possession over the plot or plots as well as the veracity of the evidences adduced during hearing. 8. A spot memorandum may be prepared and annexed with the case record. 9. In case any party does not appear even after giving an opportunity for the opportunity for appearance, hearing and adducing evidence, if any claims and objections may be disposed of ex party on the basis of available records, documentary evidence and spot verification, if necessary. 10. Claims and objections shall be disposed of in a summary manner by an officer not below the rank of an additional Sub-Collector within a maximum period of sixty days from the date of filing of the claims & objections. 11. A minimum of 25 claims/objection cases shall be disposed of daily by the Additional Sub-Collector. 12. The vendor shall assist for preparation of draft ROR & service of Notices to the claimants and objectors and persons having interest in the land. Recess 1. Orders passed with respect to the claims and objections against the draft publication of the ROR shall be complied by making necessary additions or alternations from the draft record of rights including the map. 2. The detail comparison of village boundaries with the boundaries shown in the last Revenue village map and orders passed at different earlier stages shall be made and care shall be taken that area of plots shown in the draft record of rights matches with the area shown in the map concerned. 3. The area of each plot and total area of revenue village including boundaries of the revenue village in last survey map and area of the plots and the total area of plots and the total area of revenue village and boundaries as prepared after draft publication of the record of rights shall be thoroughly compared, checked and verified and on being satisfied, the Tahasildar shall pass the new area as prepared after draft publication. 4. After passing of the area by the Tahasildar an abstract of new record of right in form No 18 and new plot register in form no 19 shall be prepared by the Amins. 5. The ROR before its final publication shall be arranged according to the names of Land owners alphabetically in “ODIYA” 18 All the clerical and arithmetical mistakes noticed shall be corrected by the Additional Sub-Collector during the period of Final Publication. 19 Disposal of Appeal Cases : The Appeal Cases filed after final publication of RoR & Maps and suo-motu Appeal Cases filed by the Notified Officer are to be disposed of in a summary manner with the help of the Field Staff and Survey Team within a maximum period of 90 days from the date of filing of such Appeals. Case Records shall have to be maintained for Appeal and suo-motu Appeals separately. For cross reference between existing and Current Records at a glance, a Register shall be maintained in Form No. 7(T). Orders of the Appellate authority shall be communicated to the concerned Appellant/ Tahasildar. Tahasildar shall effect necessary changes in the RoR both in hardcopy and softcopy and communicate the same to the concerned RI, Collector and DD, S&MP in Form No. 8 (T) for effecting necessary changes in the RoR at their level. The RI shall receive Form No 8(T) in duplicate and effect necessary changes in the Hardcopy of the RoR available with him within 7 days of the receipt of the same and the second copy of the Form No 8(T) shall be returned to the concerned Tahasildar so as to reach him within 10th day of the receipt of the same in token of the changes effected at his level. a. Final Record of Rights : After final publication of RoR and map, the soft copy and hard copy of RoR (Form 20, of O.S.S & S. Rules, 2012) shall be prepared by the Survey Team and handed over to the Tahasildar for distribution as mentioned below : i. Hard copy of RoR for Individual Land Owners. ii. Softcopy and hardcopy of RoR and hardcopy of map to concerned RI. iii. Softcopy and hardcopy of both RoR and map to concerned Tahsildar. iv. Softcopy and hardcopy of both RoR and map to concerned Collector. v. Softcopy and hardcopy of both RoR and map in duplicate to DD, S&MP, Odisha. b. Deputy Director, Survey and Map Publication, Odisha shall facilitate Web-hosting with the help of NIC. c. Deputy Director, Survey and Map Publication, Odisha shall also preserve the hard copy and softcopy of the Final RoR and Map in safe custody for future reference and -utilization. . __________________________END______________________________
Posted on: Wed, 27 Nov 2013 15:19:25 +0000
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