Secretary The Embassy of italy in Khartoum - Italian Cooperation Office )UTL( invites interested and qualified candidates to participate in the selection for the position of SECRETARY for the Italian Cooperation Office )UTL( - Khartoum COD- ADM II UTL 2015 Position :Secretary Brief description :To assist the Country Director ,n the overall management of the office Duty station :Khartoum )Sudan( Duration :Up to December 31 st 201 5 )with 3 months prebatory period( Starting :After selection procedure conclusion Deadline :December 18th, 2014 1. ROLE and RESPONSIBILITIES TERMS OF REFERENCE . Ensure internal information between the Director and the staff working at the UTL )Development cooperation office(: receiving, dispatching, and recording office mails and communication. . Coordinate the activities of secretary, receptionist an the two drivers; . Organize the weekly UTL staff and experts meetings’ agenda )fix and confirm appointment by email or phone, assign the driver, check the sites of meetings etc.( . According to the request of the Director and the Communication officer, assist in the preparation of standard documents )official letter, invitation , verbal note etc.( in Italian, English and Arabic. . Prepare the correspondence to be checked by the Director. . Under the instruction of the Director, follow all communications from and to UTL, embassy, Italian Ministry of Foreign Affairs, Italian institutions in Sudan ) private, NGOs( and local and international partners. . In collaboration with the logistician, coordinate and follow up the effective and timely completion of bureaucratic procedures, such as: request of visa, travel permit and any other administrative process related to the stay and the activities of the UTL staff and experts sent to mission in Sudan. . In collaboration with the receptionist, to file documents, both incoming and outgoing, subject to assignment by the director; . In collaboration with Administrative assistant keep contacts and follow up with suppliers and dealers )including travel agencies( goods and services procurement process, . Contribute to the translation of documents in English and Arabic. . In collaboration with the Administrative assistant ensure the good management of human resources working at the office, securing the smooth running of the Italian Cooperation Office in an atmosphere of teamwork. . In addition to those listed above, carry out any other tasks required by the office, coherent with the professionalism of the worker; 2. PROFESSIONAL REQUIREMENTS 1. Educational qualification: high school diploma )1 1th class — Sudanese system( 2. Secretary working experience of at least 3 years 3. Good knowledge of Arabic )oral and written(; 4. Good knowledge of English )oral and written(; 5. Excellent knowledge of Microsoft Excel; 3. PREFERENTIAL REQUIREMENTS 1. Good knowledge of secretary mechanism, agenda organization, archive management. 2. Working experience in development cooperation )preferibly with an Italian agency( 3. Human resources management and archive-protocol management experience 4. Knowledge of Italian language 4. SALARY The salary will be calculated proportionally with the candidate technical and professional capacities and will be according and compatible with the ranges defined in I article, point 6 with Italian Ministry of Foreign Affairs deliberation n. 220 of 2013. 5. CANDIDATURE SUBMISSION The candidature should include: 1( Curriculum vitae; 2( cover letter; 3( valid phone number; 4( valid e-mail The last day available for candidature submission will be December 18th, by 12.00 a.m.. Candidature entering after the deadline will not be taken into consideration. Kindly required not to submit candidature ,n case of not fulfilling the above mentioned requirements. Candidature, mentioning the vacancy code, should be sent in close envelope to: Ambasciata d’ltalia— Ufficio di Cooperazione allo Sviluppo, PO Box 793, Khartoum o handled to Al Amarat, street 17, Khartoum o to the e-mail [email protected] The Embassy/Italian Cooperation Office will use interviews or tests with shortlisted candidates to verify the real competences. 1. ESCAPE CLAUSE The Embassy preserves the right selection procedure in case of special conditions discretionally evaluated case by case. The Embassy and its Development Cooperation office preserves the right to cancel the attribution of the position in case of absence of qualified candidates or unavailability of financial resources for the coverage of the contracted amount. المصدر: موقع رماة الحدق * إضغط مشاركة Share ليعرف أصحابك * { لا تنسونا من صالح دعائكم }
Posted on: Sun, 14 Dec 2014 04:50:59 +0000
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